MARKETPLACE
APPLICATION

PLEASE NOTE: WE ARE ONLY ACCEPTING APPICATIONS FOR FOOD AND BEVERAGE VENDORS. WE ARE NO LONGER ACCEPTING APPLICATIONS FOR OTHER MARTKET STALLS.

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Kia Ora. We appreciate your interest in being part of the Earth Beat Festival 2023 marketplace. Please read all the information provided carefully before completing the application form below.

Our vision is to co-create a fun, vibrant community market where stall holders and participants come together to explore, express, connect and refresh. Our market will be full of delicious, nutritious food and beverages as well as an unique array of quality arts/crafts and more.

Due to the site restrictions there will be a cap of roughly 50 stall sites. After a great gathering in 2021 that saw around 3000 participants, we expect around 3500-4000 participants in 2023.

Leave no trace towards zero waste

Sustainability and care for papatūānuku are at the heart of our kaupapa. We aspire to do our best to nurture that goal. We invite our trading Earth Beat community to join us in respect and care for papatūānuku through cutting out waste while offering authentic, ethical products that nourish and enrich our earth and community. Please understand that our selection of vendors/merchants will be reflective of this kaupapa. Please read and be familiar with our kaupapa and values.

EARTH BEAT 2023 continues to BE A LEAVE NO TRACE EVENT. NONE! Participants will be asked to bring their own dishes and cutlery. There will also be dishes and cutlery for hire by Earth Beat. There will be washing stations on site. All food and beverage must not be served in consumable packaging. Thank you for your support.

Our goal is zero waste. We ask all vendors and stall-holders to actively join us helping move towards this goal.

Money and cash

EARTH BEAT 2023 will NOT be a cashless event. You’re welcome to set up your own EFTPOS devices, but be mindful of the lack of cell phone coverage onsite. Payment systems may evolve in 2024, but for now, you do business as usual.

There will be a kiosk where cash can be withdrawn.

Fees

The price per stall reflects the number of stalls we accept in relation to the volume of participants, in conjunction with a 5-day trading period.

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FOOD AND BEVERAGE VENDORS

$1050 + GST (this applies for a standard 3×3). Additional depth may be permissible on a case-by-case basis at no extra cost. Please let us know if you require additional depth for your site. You must tell us the exact size of your stall, including your storage and dishwashing areas at the back. You will need to remain within your allocated space and remove anything that is outside of it.

This fee includes 4 tickets to the festival, free camping in a tent, 2 vehicle passes of your choice (sleeper vehicle or parking), and a power supply. A maximum of x2 additional staff tickets can also be purchased at a discounted rate of $200 for each 3x3m site booked. Staff passes do not include vehicle passes.

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IMPORTED CRAFT VENDORS

$500 + GST (this applies for a standard 3x3m site). This fee includes a double pass to the festival, free camping in a tent, and 1 vehicle pass of your choice (sleeper vehicle or parking). Power supply is $30 additional. A maximum of x2 additional staff tickets per 3x3m site can also be purchased at a discounted rate of $200 each.

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LOCAL/AOTEAROA CRAFT VENDORS:

$400 + GST (this applies for a standard 3x3m site). This fee includes a double pass to the festival, free camping in a tent, and 1 vehicle pass of your choice (sleeper vehicle or parking). Power supply is $30 additional. A maximum of x2 additional staff tickets per 3x3m site can also be purchased at a discounted rate of $200 each.

At least 90% of your products must be NZ-made to qualify for this category.

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PAYMENT DEADLINE

Successful applicants will be required to pay for their site within 2 weeks of their acceptance email to secure their site.

Environment and agreement bond

Clean environment and agreement bond: Successful applicants will have an additional $100 clean environment and agreement bond included in their invoice. This ensures stall holders leave their site clean and clear of rubbish and that the agreements outlined here are honoured.

If your site is left clean and all agreements honoured, such as ‘no parking’ in the market zone during festival operation hours, this bond will be reimbursed within 3 weeks of the event finishing.

Parking and vehicles

Vehicle passes are included in your fee. See above section info on site fees.

There will be absolutely NO parking or camping in the market place during the festival. We will have security on parole during nighttime hours to ensure safety of our market zone. However, please be aware, Earth Beat festival accepts no liability in the unlikely event of any loss or damage to items or property of vendors.

Vehicle access to load/ offload items is permitted only outside of the market operation hours as outlined below.

If you have a health condition, disability or baby/toddler that requires you to camp behind your stall, we may be able to allow an exception. If an exception is required, please specify it below.

Payment deadline

Successful applicants will be required to pay for their site within 2 weeks of their acceptance email to secure their site.

Hours and key dates

A guideline for food & beverage vendors:

Wed 22nd: 12pm – till late
Thurs 23rd – Saturday 25th: 8am – till late
Sun 26th: 8am – after closing ceremony.

Crafts stallholders are welcome to operate within their own flow of time, but please be mindful to be present at your shop during the busiest hours of the day. This keeps our market alive and vibrant.

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KEY DATES

14th Nov – applications close
1st Dec – applicants notified and invoices sent
14th Dec – payments due to secure site.
Feb – Pre-festival briefing email sent

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PACK-IN / PACK-OUT

Setup begins 11am Tuesday 21st March. People will arrive noon Wednesday 22nd and the opening ceremony begins at 5pm.

All vehicles are to be out of the marketplace area by noon Wednesday 22nd.

Pack-out begins after the closing ceremony on Sunday afternoon. All vendors need to be out by 8pm Mon 27th March at the latest.

If you want to stay on Monday night (27th), you will have to purchase an Extended Camping pass.

I’ve read the above info. It all sounds good to me